Assistant Registrar / Administrative Assistant I in the HKU AI Hub (Ref.: 537784)
We are seeking a high-calibre professional with exceptional skills and potential to join the HKU AI Hub as Assistant Registrar/Administrative Assistant I, supporting the development of this new and vibrant initiative as it expands its activities across the University.
The Role
The appointee will serve as an administrative lead for the HKU AI Hub, overseeing its full range of administrative functions. Working closely with the Director of the hub and with academic and administrative units across the University, he/she will play a key role in ensuring effective administration, coordination and operational support for the Hub. Key responsibilities include but are not limited to:
- Supporting the development, implementation and review of University‑wide strategies, policies and initiatives related to AI development in the higher education landscape;
- Facilitating coordination across academic and administrative units within the University and with external bodies to promote innovative, future‑ready and student‑centred approaches to AI-enhanced teaching and learning practices;
- Providing leadership and oversight for the full spectrum of administrative operations of the HKU AI Hub;
- Providing high-level secretariat support for committees and working groups related to AI initiatives, including the preparation of discussion papers, reports and submissions;
- Performing other duties as assigned in support of AI initiatives across the University.
Qualifications and Qualities
Applicants should possess:
- A good bachelor’s degree, preferably with a higher degree;
- At least 10 years of relevant administrative and management experience in sizable organizations, with sound understanding of teaching and learning in a tertiary education environment;
- Demonstrated leadership, organizational and problem-solving skills, with the ability to work independently and exercise sound judgement;
- Excellent communication skills in written and spoken English and Chinese, with the ability to present ideas convincingly.
- A strong sense of responsibility, professionalism and commitment to excellence;
- A high level of computer and AI literacy, and the ability to manage multiple priorities in a dynamic environment;
- Candidates with less experience may be considered for appointment as Administrative Assistant I.
What We Offer
The appointment will be made on fixed-term full-time contract for two years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary. Other benefits include annual leave and medical benefits. Housing benefits will be provided as applicable for the appointment of Assistant Registrar.
How to Apply
The University only accepts online applications for this post. Applicants should apply at the University’s careers site (https://jobs.hku.hk) and upload an up-to-date CV. Review of applications will start as soon as possible and continue until 29 November 2026, or until the post is filled, whichever is earlier. Shortlisted candidates may be invited to attend a written test.
The University is an equal opportunities employer and is committed to equality, ethics,
inclusivity, diversity, and transparency.
