Career Opportunities

Archives Assistant (University Archives) (at the rank of Library Assistant) in the University Libraries (Ref.: 531833)

 

 

Reporting to the Senior Archives Assistant, the appointee will support the daily operations of the University Archives within the Archives and Special Collections (ASC).

 

 

• Assist in the daily operation of the University Archives;

• Support the Archivists and Senior Archives Assistant in managing the off-site Records Centre;

• Assist in cross-departmental records transfer, processing, and shelf management of Archives and off-site Records Centre following international standards (ICA, ISO, BSI);

• Act as front of house to help with handling general enquiries, research bookings, retrieval and return of materials, and guiding researchers in their use of materials;

• Supervise the environmental control, handling and security of our Archives and Records Centre, report and react swiftly to any concerns of the space;

• Liaise with Library Administration and Estates Office regarding facilities management of on-site and off-site repositories;

• Assist in processing, cataloguing, digitization and basic maintenance of our finding aids including ArchivesSpace, Digital University Archives and departmental homepage;

• Assist in collecting digital contents produced by and relating to the University of Hong Kong using Archive-It;

• Assist in generating, collecting, and compiling statistics;

• Assist in processing and cataloging archival materials, including the use of ArchivesSpace; and

• Assist in preparation for teaching and outreach activities, including seminars, lectures and exhibitions etc.

 

 

Applicants should possess:

 

• A Bachelor Degree in History, preferably in Archives and Records Management, or a related field;

• Some relevant work experience, preferably in an archival setting or similar roles;

• Basic knowledge and concept of records;

• Good command of written and spoken English and Chinese (Cantonese and Mandarin);

• Strong computer software literacy (such as MS Office);

• Ability to work independently and handle multitasking;

• Strong organizational skills and attention to detail; and

• Capability to manage an archival box up to 15kg.

 

 

The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

 

 

The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date CV. Review of applications will commence as soon as possible and continue until May 14, 2025, or until the post is filled, whichever is earlier.