Career Opportunities

Senior Secretary/Secretary I (to be seconded to GBAICTI) (Ref.: 530894)

The Greater Bay Area International Clinical Trial Institute (GBAICTI) is a wholly-owned entity of the Government of the Hong Kong Special Administrative Region, positioning as a centralized clinical research facilitation platform with the mission and vision of creating and sustaining a thriving clinical research ecosystem and energizing the development of a healthy and wealthy society through biomedical innovation, research, translation and development in Hong Kong and the Greater Bay Area (GBA). The University of Hong Kong Li Ka Shing Faculty of Medicine (HKUMed) is appointed as the operator of GBAICTI. We are seeking a high calibre candidate to join the operation team as Senior Secretary/Secretary I.

Main Responsibilities:

• Provide secretarial and administrative support to the Chief Executive Officer and the senior management;
• Arrange and coordinate appointments and meetings, and prepare meeting agendas, minutes and materials;
• Attend management meetings and assist in tracking action items;
• Assist senior management in drafting/preparing correspondences, reports and presentations, and handling phone calls;
• Handle business trip arrangements, such as itinerary planning and booking of transportation and accommodation;
• Perform other duties as assigned.

Requirements:

• Holder of a bachelor’s degree, preferably with professional secretarial training;
• A minimum of 3 years of experience in providing secretarial services to senior executives;
• Proficiency in common office applications (e.g. MS Office including Word, Excel and PowerPoint);
• Commitment to quality, integrity, confidentiality and compliance;
• Good interpersonal and communication skills;
• Detail-minded, able to handle multiple concurrent tasks and self-motivated;
• Good command of spoken and written English and Chinese (including both Cantonese and Putonghua).

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will commence as soon as possible on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance. Candidates with less experience may be considered for appointment as Secretary I. 

The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start from January 23, 2025 and continue until February 9, 2025, or until the post is filled, whichever is earlier.