Personal Assistant to the Dean of Business and Economics (at the rank of Administrative Assistant I/II) in the Faculty of Business and Economics (Ref.: 531933), to commence as soon as possible, on a two-year fixed-term basis, with the possibility of renewal subject to funding availability and satisfactory performance.
The Faculty of Business and Economics is seeking a highly skilled and proactive Personal Assistant to support the Dean of our prestigious and dynamic Faculty. This role offers a unique opportunity to work closely with a visionary leader. The appointee will play a pivotal role in ensuring the Dean’s priorities are executed efficiently, focusing on high-level responsibilities that drive the Faculty’s success.
Key Responsibilities include but not limited to:
- Strategic Support: Assist the Dean in preparing high-quality proposals, reports, and presentations following meetings with the Management Team;
- Meeting Coordination: Organize and prepare for key meetings, including agenda creation, material preparation, and follow-up on action items;
- Project Management: Oversee and manage special projects on behalf of the Dean, ensuring timely and successful completion;
- Communication Liaison: Serve as a liaison between the Dean and internal/external stakeholders, maintaining professionalism and strict confidentiality at all times;
- Research and Analysis: Conduct in-depth research and analysis on strategic initiatives, industry trends, and academic developments to support informed decision-making; and
- Time Management: Optimize the Dean’s schedule, ensuring efficient use of time and prioritization of high-impact activities.
Requirements:
- A good bachelor’s degree is required, preferably in business administration, management or a related field, with a minimum of 10 years of work experience in a public/quasi-public organization or a related sector. Applicants with less experience may be considered for appointment as Administrative Assistant I;
- Exceptional written and verbal communication skills in English and Chinese (Cantonese and Putonghua) is required along with strong analytical and problem-solving abilities with a keen ability to learn and adapt; and
- Highly motivated, diligent, proactive, detail-oriented, and well-organized. Ability to work independently and manage multiple priorities in a fast-paced environment.
Shortlisted candidates will be invited to attend a written test and an interview.
Applicants of previous advertisements (Ref: 530540, 531136 & 531657) need not re-apply.
Compensation and Benefits:
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary for AAI and 10% of basic salary for AAII.
How to Apply:
The University only accepts online application for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until May 31, 2025, or until the posts are filled, whichever is earlier.
